GLORIHAM INTERNATIONAL SCHOOL

Generate charges in bulk from active Fee Structure items (School Fees, Books, PTA, etc.) for a chosen billing period. Re-running for the same Academic Year + Term never double-charges — already-charged learner/item combinations are automatically skipped. This is separate from the automatic daily Class/Feeding/Transport Fee automation, which fires per attendance mark.

Catches up Class Fee, Feeding, and Transport charges for any school day where attendance or the bus register was never recorded at all — not days where a learner was correctly marked absent. Every catch-up charge is clearly labeled in the ledger as assumption-based ("attendance was not recorded"), distinct from a normal attendance-confirmed charge, and can be individually reviewed or reversed like any other ledger entry.

Every outstanding balance in the system, grouped however you need — not just a top-10 snapshot. Click a column header to sort.

All reports are computed live from the real Student Ledger and Payment records — nothing here is a separate, duplicated data source.

Define routes and pickup points once — each pickup point has its own morning/afternoon fare. Then assign learners to a route/pickup point below.

Mark bus attendance for each route. Marking a learner PRESENT here automatically marks them present in Class Attendance (if not already marked) and generates the Transport Fee — see the automation log below after saving.

A genuinely separate, real double-entry accounting layer — runs alongside the Student Ledger, Wallet, and Inventory Expenses you already use, not replacing or migrating any of it. Every real fee payment, charge, wallet top-up, and expense automatically posts a balanced journal entry here too.

Refresh Trial Balance Generate Balance Sheet

Enroll a whole class at once, or select specific learners — available here so Headteacher and Finance staff can manage feeding directly, without needing Learners tab access. Controls the exact same fields the full learner record uses, so nothing here conflicts with editing a learner directly.

Supplier is a free-text field for now — it becomes a real linked dropdown once the Suppliers module exists.

The 21 categories below are always available. Add your own for anything not covered — custom categories can be removed later; the built-in list cannot.

Raise a request for items to be purchased. An approved requisition can then be turned into a Purchase Order.

Create directly, or convert an approved Requisition below into a Purchase Order.

Receiving happens from a specific Purchase Order (see the "Receive Goods" button on the Purchase Orders tab) — this is the history of everything received so far.

Issue items out of the store — stock decreases immediately and cannot go below zero.

Every sale is charged to the learner's real Finance ledger and paid off immediately — same transaction-safe ledger writes as the rest of Finance, with a real receipt. Only items with a Selling Price set can be sold here.

Individually-tracked equipment (computers, projectors, furniture, the school bus, etc.) — distinct from the consumable Item Catalogue, which tracks quantities of interchangeable stock.

Completed maintenance with a cost is also logged as a real expense transaction, the same way Goods Received already is.

For damaged, expired, or lost stock noticed day-to-day — applies immediately, no approval needed.

Count actual stock and compare against the system — variances need approval before they update inventory.

All reports are computed live from the real Inventory data — nothing here is a separate, duplicated data source.

Request items already in stock for your class — separate from Purchase Requisitions above, which is for buying more stock from a supplier.

Employee photos aren't available yet — this project's Firebase plan (Spark, free tier) doesn't include Cloud Storage, the same limitation as the Admissions Gallery. A Photo URL field is provided for anyone already hosting a photo elsewhere. Upgrading to the Blaze plan will enable real uploads automatically.

The 11 departments below are always available. Add your own for anything not covered.

The 16 positions below are always available. Add your own for anything not covered.

Late/Early Departure minutes are computed against standard hours of (adjustable in code) whenever a clock time is entered.

Two-stage approval workflow (Supervisor → HR) — both stages are currently performable by anyone with HR tab access, since dedicated Supervisor/HR Manager roles don't exist yet (see the Security phase). Annual/Sick/Maternity/Paternity Leave count against a real per-employee balance; Study/Compassionate/Unpaid Leave are logged but don't deduct from any balance.

Optional, structured pay scales with steps — an employee linked to a scale+step has their basic salary computed from here for payroll, overriding their plain Basic Salary field. Employees without a linked scale keep using their plain Basic Salary field exactly as before — nothing is forced.

⚠️ These figures are starting defaults, not verified current law. Ghana's PAYE tax bands and SSNIT contribution rates are set by the Ghana Revenue Authority and SSNIT respectively, and change periodically. Verify every figure below against the current official publication before running real payroll — editing them here takes effect immediately for every future payroll run.

Non-statutory deductions only (e.g. union dues) — SSNIT and PAYE are computed automatically at payroll time, not entered here.

Attendance and Punctuality are shown as real, computed reference stats from the Attendance tab for the review period — genuine context for the reviewer, not a replacement for their judgment. All 8 criteria are still rated by the reviewer, including those two.

Document uploads aren't available yet — this project's Firebase plan (Spark, free tier) doesn't include Cloud Storage, the same limitation as Employee photos and the Admissions Gallery. A Document URL field is provided for anyone already hosting files elsewhere (e.g. Google Drive). Upgrading to Blaze will enable real uploads automatically.

All reports are computed live from the real HR data — nothing here is a separate, duplicated data source.

Since Subject is free text, it's easy for something that's really a topic or exam-series label (like "BECE 2026") to get typed there by mistake instead of the actual subject. Use this to bulk-correct it — the mistyped value can optionally be kept as the Topic instead of discarded.

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